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LDH - Disciplinary Matters Procedural Guidelines

Littledown Harriers
Disciplinary Matters – Procedural Guidelines

Matters of discipline will be reported to a committee member (preferably the chair or the secretary) who will disseminate an outline of the matter (in the briefest of terms and without any opinions) to all committee members. They will then decide (by e mail if necessary) what level (see below) is appropriate – if any.

OPTIONS:

A/ Does not warrant any formal action.


B/ Level One procedures:

Matter of a minor or moderate nature.
One committee member will collect information from all involved and verbally inform the committee of the facts.
Committee will then decide
If there is a case for the committee to deal with
What action to take.


C/ Level Two procedures:

Matter of a moderate or serious nature.

One committee (or two) member/s will obtain written witness testimonies these will be presented to the committee.

Committee will then decide
If there is a case for the committee to deal with
What action to take.

Level One can be included in a scheduled committee meeting Level Two will require a special committee meeting.
Quorum on both occasions will as detailed in the constitution – 2/3rds.


General.

Appropriate action taken by the committee will be judged on the merits of each case. Previous cases can be used as a guide for proportionality but are not a definite precedent.

In extreme cases immediate suspension (pending a meeting) can be instigated if agreed by the whole committee as part of the initial informing process.

S Shuck – May 2012

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